Privacy Policy

Privacy Notice for Murphy O’Rawe

We want you to know that when you use our organisation you can trust us with your information. We are determined to do nothing that would infringe your rights or undermine your trust. This Privacy Notice describes the information we collect about you, how it is used and shared, and your rights regarding it.

Data Controller

We are registered with the Information Commissioner’s Office (ICO) as a Data Controller for the personal data that we hold and process. Our registered address is Scottish Provident Building, 4^th Floor, 7 Donegall Square West, Belfast BT1 6JF, our registration number is Z9325620, and our Data Protection Officer (DPO) is Rosemary Martin. Our Data Protection Officer can be contacted at Murphy O’Rawe Solicitors, Scottish Provident Building, 4^th Floor, 7 Donegall Square West, Belfast BT1 6JF.

Data Collection

The personal information we collect about you is made up from the information that you and others provide for the purpose of taking or defending legal proceedings or the provision of legal services.

Our Lawful Basis for processing your information

The General Data Protection Regulation (GDPR) requires all organisations that process personal data to have a Lawful Basis for doing so.

The Lawful Bases identified in the GDPR are:

• Consent of the data subject
• Performance of a contract with the data subject or to take steps to enter into a contract
• Compliance with a legal obligation
• To protect the vital interests of a data subject or another person
• Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
• The legitimate interests of ourselves, or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.

Examples of legitimate interests include:

• Where the data subject is a client or in the service of the controller;
• Transmission within a group of undertakings for internal administrative purposes;
• Processing necessary to ensure network and information security, including preventing unauthorised access;
• Processing for direct marketing purposes, or to prevent fraud; and
• Reporting possible criminal acts or threats to public security.

Our Lawful Bases are:

• Consent of the data subject
• Performance of a contract with the data subject or of a contract in which the data subject is involved
• The legitimate interests of ourselves, or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject. and our Legitimate Interest is the provision of Legal Services

We use your information to:

• Provide services, advices, quotations, and information
• Process or support payments for goods and services;
• Conduct data analysis and research, and to monitor and analyse activity trends;
• Maintain the safety, security and integrity of our services;

• Direct your enquiries to the appropriate customer support staff;
• Investigate and address your concerns;
• Communicate with you about products, services, newss and events;
• Investigate or address legal proceedings relating to your use of our services/products, or as otherwise allowed by applicable law;
• Make statutory returns as required.

We collect and process both personal data and special categories of personal data as defined in the GDPR. This includes:

Customer/client data

• Name;
• Email;
• Phone number;
• Address;
• Payment or bank details;
• Date of birth;
• Location details;
• National Insurance No.
• Medical Data
• Special category data ( to include race, ethnic origin, religion, trade membership, health, sexual orientation.

Employee Data

• Name;
• Email;
• Phone number;
• Address;
• Payment or bank details;
• Date of birth;
• Family & next-of-kin details
• National Insurance No.
• Medical Data
• Religious Background
• Special category data ( to include race, ethnic origin, religion, trade membership, health, sexual orientation.

We may share your personal data with:

• Our agents and service providers as set out in this privacy notice
• Our legal advisors in the event of a dispute or other legal matter;
• Law enforcement officials, government authorities, or other third parties to meet our legal obligations;
• In connection with, or during negotiations of, any merger, sale of the partnership or acquisition of some or all of our business by another company;
• Any other party where we ask you and you consent to the sharing.

Transfers to third countries and international organisations

We do not transfer any personal data to third countries or international organisations.

We retain your personal data while you remain a client, employee, supplier or a party to legal proceedings in which we are instructed. Our Retention and Disposal Policy (copy available on request) details how long we hold data for and how we dispose of it when it no longer needs to be held. We will delete or anonymise your information at your request unless:

• There is an unresolved issue, such as claim or dispute;
• We are legally required to; or
• There are overriding legitimate business interests, including but not limited to fraud prevention and protecting customers' safety and security.

Your Rights

The General Data Protection Regulation gives you specific rights around your personal data. For example, you have to be informed about the information we hold and what we use it for, you can ask for a copy of the personal information we hold about you, you can ask us to correct any inaccuracies with the personal data we hold, you can ask us to stop sending you direct mail, or emails, or in some circumstances ask us to stop processing your details. Finally, if we do something irregular or improper with your personal data you can seek compensation for any distress you are caused or loss you have incurred. You can find out more information from the ICO’s website http://ico.org.uk/for_the_public/personal_information and this is the organisation that you can complain to if you are unhappy with how we deal with you.

Accessing and Correcting Your Information

You may request access to, correction of, or a copy of your information by contacting us at Scottish Provident Building, 4^th Floor, 7 Donegall Square West, Belfast BT1 6JF.

Marketing Opt-Outs

You may opt out of receiving emails and other messages from our organisation by following the instructions in those messages.

Cookies

Cookies are small text files that are stored on your browser or device by websites, apps, online media, and advertisements. We use cookies to:

• [Validate users;]
• [Remember user preferences and settings;]
• [Determine frequency of accessing our content;]
• [Measure the effectiveness of advertising campaigns; and]
• [Analyse site visits and trends.]
• [INSERT OTHER AS APPROPRIATE]

We will occasionally update our Privacy Notice. When we make significant changes, they will be accessible on our website at www.murphy-orawe.com